Template Letters for Government

These are all templated letters, or scripts, that you can use to reach out to your local representatives.

🇺🇸 United States Template Letter

Purpose

If you are a citizen of the United States and want to reach out to your elected officials, here is a template for what you can discuss / say.

Find Your Representatives

If you’re not sure who your representatives are, or what their contact information is, you can use the following site to get their full contact information including phone and email:

https://www.congress.gov/members/find-your-member

Phone / Voice Template

Hi <representative> - my name is <name> and I am a voter in <state / district>. I am concerned about the escalating war in Eastern Europe. Russia has been threatening Ukrainian sovereignty since 2014, but the conflict escalated to open war on Feb 24, 2022. The Russian and the Belarusian militaries have also been using prohibited weapons, such as cluster munitions and thermobaric bombs. Furthermore, this war won’t just be contained to Ukraine, it also threatens both Europe as a whole and NATO - especially Poland, the Baltic states, and nations in the Black Sea region.

I am calling you today, asking you to support actions that will secure and enforce freedom and democracy, as well as long term peace in Europe. Specifically, I am asking for:

  1. Immediate emergency military aid to Ukraine including air defense, antitank, anti-ship, anti-aircraft, and electronic warfare systems.
  2. Immediate humanitarian aid to the Ukrainian people, both civilian and military.
  3. Resisting any attempts to diplomatically coerce the Ukrainians into capitulating their sovereignty and territorial integrity, including Crimea and the Donetsk and Luhansk regions.
  4. Continuing harsh personal sanctions against Russian Dictator Vladimir Putin and all Russian oligarchs.

The goal of these actions is to weaken Russian aggression and expansionism, promote peace, and save countless human lives by supporting actions to help end the war quickly and decisively.

I also want to say that I understand there is a lot of concern about escalating the conflict into a nuclear war with Russia, as both the United States and Russia are nuclear powers. That said, in only one week Russia has threatened the integrity of the Chernobyl nuclear disaster site and, on Mar 3, 2022, has attacked the Zaporizhzhia nuclear power plant, resulting in a fire breaking out. While the threat of nuclear war is very real, that will matter little if either or both of these sites turn into an equally devastating nuclear disaster.

Email Template

Dear <representative>:

I am a voter in <state / district>. I am reaching out to you today because of a deep concern for the security situation in Eastern Europe. As you are well aware Russia has been militarily threatening Ukrainian sovereignty since 2014, and escalated that conflict on Feb 24, 2022. These Russian actions also militarily threaten Poland, the Baltic states, and nations in the Black Sea region; all of which are members of NATO. This will bring about a new war in Europe and will inevitably end up involving our American soldiers. We are asking you to stand firm against Russian expansionism.

As of today, there have been several attacks on various regions of Ukraine resulting in many deaths, including those of innocent civilians - among them children. Furthermore, there has been sufficient evidence that the Russian and the Belarusian militaries have used prohibited weapons, such as cluster munitions and thermobaric bombs.

To help secure peace, freedom, and democracy in Europe, we ask you, <representative>, to take the following steps:

  1. Send immediate emergency military aid to Ukraine including air defense, antitank, anti-ship, anti-aircraft, and electronic warfare systems.
  2. Send immediate humanitarian aid to the Ukrainian people, both civilian and military.
  3. Resist any attempts to diplomatically coerce the Ukrainians into capitulating their sovereignty and territorial integrity, including in Crimea and the Donetsk and Luhansk regions.
  4. Continue to impose harsh personal sanctions against Russian Dictator Vladimir Putin and all Russian oligarchs.

The goal of the above actions is to weaken Russian aggression and expansionism, promote peace, and save countless human lives by supporting actions to help end the war quickly and decisively.

Ultimately, there is a lot of concern about escalating the conflict into a nuclear war with Russia, as both the United States and Russia are nuclear powers. That said, in only one week, Russia has threatened the integrity of the Chernobyl nuclear disaster site and, on Mar 3, 2022, has attacked the Zaporizhzhia nuclear power plant, resulting in a fire breaking out. While the threat of nuclear war is very real, that will matter little if either or both of these sites turns into an equally devastating nuclear disaster.

Sincerely,

<Your Name>

Thank you

Thank you to Ukrainians of Buffalo for providing various form letters on their site that we used to build this letter. 🌻 💙 💛

Version History

  1. Initial - 5 Mar 2022
  2. Minor edit / Current release - 20 Mar 2022
    Converted from original Google Doc to markdown, removed reference from “a week ago” to a date.

🌻